Successful career begins with competent summary and from the impression it will produce. Therefore, it is already important to call interest in your employer. The correct resume is able to present a potential employee with the most suitable specialist in the open job. This is especially true of young people who are just beginners working, which must be able to continue to structure their minimum work experience in the resume.
The employers will definitely allocate a applicant who will be able to arrange the right accents in their resume. These may be strengths, achievements and reasons for changing the scope of activity.
Summary structure
Many identify the official duties of the office manager and the secretary. Some similarity is present: this is the reception of incoming calls and correspondence, a set of texts, organizing meetings and fulfill all the instructions of the leadership. But the duties of the office manager are aimed at providing the life of the office. They can be much wider with the imposition of additional competencies of the secretary or assistant manager.
Summary should have a clear structure and a simple language of presentation. The generally accepted form of this written document is sections with information posted in a specific sequence:
- career objective;
- surname, name and patronymic;
- Contact Information;
- The purpose of the summary;
- Professional competences corresponding to the posts for which the applicant claims;
- education (main and additional);
- work experience;
- personal qualities;
- additional data;
- recommendations.
How to make a text?
Already at the stage of the summary, the applicant will be able to prove himself well by issuing it for all the rules of the business document.
If you correctly use the principles of registration, then a reader forms a positive perception:
- The title "Summary" is not written;
- volume - no more than 2 pages of A4 format;
- The text is broken into short, convenient to read paragraphs;
- It is recommended to use Times New Roman or Arial fonts with the size of the main text - 12 keg, headers - 20 keg, subtitles - 14 keg;
- All listings are drawn up with a list;
- You can emphasize information, highlighting it in good or larger letters (from 14 to 16 font kebls);
- The text should not be with errors;
- Information should be issued briefly.
Recommendations for filling
Principles of writing a summary are the same for all posts.
- In the "Desired Position" section, it is necessary to clearly designate the name of the vacancy. In the case when there is no information about free positions, you should briefly describe the scope of your professional interest, such as IT Specialist. Not having experience, you should specify the "Intern / Assistant" and the scope of work, such as marketing, finance, IT.
- The following are personal data: surname, name and patronymic. They are recommended to be placed in the center or on the left side. Often employers put forward the requirements for the appearance of applicants and are asked to send a resume with the photo. With such a need to be placed in the summary of the most successful business shot.
- In the "Contact Information" Reflect the phone, email address, then indicate the date of birth and salary expectations. It should be actually evaluated by your skills so that the desired salary is justified. If the company has branches, then it is necessary to designate readiness for moving and business trips.
- The next block is a goal. You can simply write: "Get the office office - manager."
- Education. List of educational institutions, starting with the last, with dates of receipt and end. Information about the specialty and university (university, college) must comply with the diploma. Courses, trainings, internships are better to write those that concern the post on which the employee claims.
- work experience . It is necessary to describe your career such that the employer pay attention to this candidacy. The first one is indicated by the last place of work. 5 organizations are enough. The description of previous experience should be specific, periods of work must be indicated with an accuracy of the month, the full name of the company with its brief characteristic, the position held, functional responsibilities - detailed. With the competent compilation of this section, emphasis should be placed on the previous jobs, which are as close as possible to the desired position. It will increase the value of the employee, if he previously worked as a secretary referential, a lawyer, a call center operator.
- Achievements . Specific achievements should be described in previous areas of work and list all the existing encouragement measures received from the former guidance.
- Professional skills. The employers pick up a smart and active worker who can make sure that all things are made clear on time, and the staff felt that there is a person caring for household office trifles. In addition, they are looking for a person with a high level of empathy, which himself can see problems and find a solution for them. Therefore, it is necessary to specify only those skills that matter for the proposed vacancy.
Do not describe non-existent - all this is easily checked.
Working tasks:
- control;
- administration;
- economic provision;
- control;
- Reporting.
Standard tasks:
- Caring for the office and employees;
- mail and document flow;
- Meeting of counterparties and partners;
- Order water, food, furniture, technology.
Key knowledge and skills of the office manager:
- experience of organizing meetings;
- Ownership of business etiquette rules.
A successful applicant is able to establish all the processes in the office and control the work of the auxiliary units. This specialist is often obliging tracking the birthdays of workers, organize corporate holidays, make congratulations, acquire gifts, bouquets, souvenirs.
Often entrust the development and organization of projects and events. Therefore, an additional advantage will be creative thinking, good taste and developed creative abilities.
About myself. This is the enumeration of personal traits that will help carry out the tasks of the relevant position: organizational deposits, conscientiousness, punctuality, independence, patience and flexibility.
Mandatory requirements for the office manager:
- common sense;
- computer literacy;
- grammatically correct speech;
- Activity in solving emerging problems.
Stress resistance, non-conflict, good memory and organizedness are welcome. . Effective office managers distinguishes certain personal qualities: proactive, excellent communication skills, as well as goodwill. In the absence of working experience, focus on hard work, executive, training and easy adaptation in the team should be focused. However, more than 6 character traits should not be included in the description.
In the "Additional Information" section, you can enable your favorite classes, as well as what you know how to drive a car. And last section - "Recommendations" - representation of characteristics and contacts of former managers.
Thus, it is not recommended to write too much - you only need to reflect a small detail that will help become competitive.
When is the accompanying letter?
The accompanying letter is guided as a supplement to the summary. Sometimes the employers themselves, placeing vacancies on employment websites, set the requirement to apply the accompanying letter in the response. In its content, you must tell about your expectations from future cooperation. It gives a chance to be invited to an interview. We give an example of the accompanying letter.
"I am aiming a summary to consider me on a vacancy of an office manager. I would be glad to work in a stable, large and authoritative company. I am sure that it is in the "Mobile TeleSystems" I can further realize my potential.
To date, I have experience as a head secretary, a personnel work specialist. I hope that responsibility, attentiveness to the details of the office work, accumulated in previous areas of service, will make me your effective employee.
I would like to receive an invitation to an interview and tell more about my professional experience, as well as answer all the questions.
With respect, F. I. ".
Examples
Sample resume for office manager
Albina Kravtsova
Date of Birth: 09/30/1995.
Target: Replacement of the vacant office manager
Desired income: from 45 thousand rubles
Schedule: full employment
Ready for business trips, ready for moving.
Contact Information:
Address of residence:
telephone:
E-mail:
Education:
- Penza, Penza (2013-2017). Vocational training by industry. Profile "Economics and Management".
- Penza, Penza (2013-2014). Professional training in the "Accountant" program.
- PGU (2010-2013). Management and computer science in technical systems.
- GOU "Penza construction and communal technical school" (2005-2008). Computer's operator.
Professional experience
Labor Information:
12. 2015 - 11. 2019
Senior Unified Information System Support Specialist
- Reception, registration and processing of incoming information e-mail requests and appeals.
- Consideration of claims and advice.
- Collection and analysis of information to solve the problems of users of the site.
INTEL LLC
05. 2013 - 11. 2015
Operator of the call-center of a unified information system.
- Reception of incoming calls, registration of appeals.
- Consulting site users.
LLC "Global. RU"
01. 2010 - 04. 2013
Office Manager
- Organization of work and life support office, personnel workshop, work with business documentation, post office and Internet bank.
INFOTEKS LLC
10. 2008 - 12. 2009
Personnel Personnel Executive
- Personnel document management.
TK "Fortune"
01. 2007 - 09. 2008
Account Manager
- Registration of subscriber documentation, consulting subscribers, sale and activation of SIM-cards.
CJSC NSS
Key knowledge and skills:
- Work skills with partner organizations;
- computer skills, office equipment and software;
- work skills, reporting;
- Excellent knowledge of office work;
- Organizations, care for details.
Additional Information:
- Foreign languages: English (basic level);
- Computer proficiency level: Confident user;
- Computer programs: Photoshop, MS Office package;
- Marital status, information about children: not married, no children;
- Hobbies, Hobbies: Painting, Creative Photography, Travel, Psychology.
Personal qualities:
- Stress resistant, I have experience in solving various situations;
- Capable to learning.
Goals and Life Plans:
- work in a modern company with the possibility of further development of personal and professional qualities for career growth;
- Get an additional experience that will allow me to develop new skills, expand your duties and thereby become the most effective employee.
Recommendations are provided on request.
